Jasper Productivity Solutions

Workflow Coaching
On Site Coaching
Coaching By Telephone

Other Services
CLE Seminars
Technology Guidance
Outlook Customization
Spokesperson Services

Client List
Case Studies

Productivity Resources
Jan's Book

Media Room

About Jan Jasper

CONTACT  •  SITE MAP  •  HOME        

Articles to Help You Be More Productive

Enjoy these articles? There are many more available:
  • Time Management Article Collection
  • Microsoft Outlook and Email Article Collection
  • Managing Paper Article Collection
  • Computer Tips Article Collection
  • Less-Paper Office Article Collection
  • Computer & Email
  • Get the Most from Microsoft Outlook

  • Beware the Empty Inbox

  • Get the Most from Your Handheld

  • Do Digital Organizers Save Time - Or Waste It?

  • Efficient E-mail Habits

  • Transitioning from Paper to Digital Information Storage

  • Faxing Without a Fax Machine

  • Getting Your Files When You're On The Go

  • Business & the Office
  • Time Tactics for the Office

  • Keeping Track of Delegated Tasks

  • Controlling Interruptions

  • Keeping Track of Your Customers & Prospects

  • Do Your Employees Really Need Customer Service Training?

  • Paper Management
  • Action Files Prevent Desk Clutter

  • Reclaim Your Desktop with a Tickler File

  • What To Do With All Those Business Cards?

  • Managing Project Folders - A Surprising Tip that Works

  • Time Management & Organizing
  • The Power of Planning Ahead

  • Words of Wisdom You Should Ignore

  • Coping with Information Overload

  • Thirteen No-Tech Time Management Tips

  • Managing Project Folders - A Surprising Tip That Works
    © Jan Jasper; 2001-2012

    It's a challenge to keep track of everything you must discuss with co-workers involved in a project. Project folders are a good start, but each folder contains issues involving various people. You may have 4 issues, in 4 different project folders, to discuss with Sue. How can you remember them all when Sue phones?

    A commonly-used method that doesn't work is to remove all papers to be discussed with Sue from their project folders, and put them in a pile - when Sue calls, you go through the "Sue" pile. But this causes problems later because you don't have time to put the papers back in their respective folders, and they're likely to get lost.

    Post-It Notes or Colored Flags Can Help

    I recommend colored flags or sticky notes to 'sort' papers without removing them from project folders. These little guys get an undeserved bad rap. Colored flags and stickies, used properly, can be very effective organizing tools. Use the colors as visual cues. If Sue's last name is Green, she gets the green sticky notes. When you see a paper to be discussed with Sue, stick on a green flag. When Sue calls, reach for the green-flagged papers. (Remove the colored flag when you're done.) How about Bob, your co-worker who's always down in the dumps? Assign him blue tabs. (I don't recommend you tell people the reasons for your color choices!)

    The benefits are many: You don't have to call Sue again because you forgot to ask her something. You spend less time moving paper around. And you won't misplace things.

    This article is available for a one-time reprint or one-time internet posting if you include my copyright notice, provide a link to www.janjasper.com and identify me as follows: "Jan Jasper, a productivity expert in the New York City area, is the author of Take Back Your Time: How to Regain Control of Work, Information, & Technology (St. Martin's Press)." Read Terms and Conditions for details.
    Learn how the right technology can save you
    tons of time!

    About the Author:
    Productivity coach Jan Jasper has been helping busy people work smarter, not harder since 1988. Her customized approach guides clients to manage time, tasks, and information more effectively. She also provides Microsoft Outlook customization for clients. Jan is the author of Take Back Your Time: How to Regain Control of Work, Information, & Technology (St. Martin's Press). She recently completed a North American media tour as the national efficiency spokesperson for IKON Office Solutions, Inc. She has appeared on radio and TV all over North America and is quoted regularly in print. Jan is an adjunct instructor at New York University.

    Share This Page

    Terms and Conditions
    This website and all content © 1998-2012 Jasper Productivity Solutions   •   New York NY   •  
    Site Design: Canfield Design Studios, Inc.